Business letters should be clearly distinguished from private letters, which serve the exchange of personal information between private individuals. This means it can be between businessmen (business-to-business, B2B for short), or between businessmen and private individuals (business-to-consumer, B2C for short). These documents are not regarded as business letters.īusiness letters are used for written communication between two business partners and usually contain a business transaction. Written notifications that are created using forms as part of an existing business relationships – for example, delivery notes, shipping notices, or pick-up notifications.Written communications to an indeterminate group of recipients or recipients determined by group characteristics – for example, direct mail or advertising material.Internal correspondence between offices, departments, branches, or subsidiaries in the same company.The following categories of requirements are excluded from business letters: For example, a company registration number offers the recipient of a business letter the opportunity to obtain information about the company from the local chamber of commerce. The following applies: If a document is being used to establish initial written contact between business partners in an individual case, it should contain all the relevant information. These requirements make it possible for business partners to inform themselves in advance about the essential circumstances of their correspondent when it comes to burgeoning business relationships. If you are writing a business letter (rather than a fax or e-mail, for example), then there are certain content requirements, depending on the type of company. The external form of the letter is irrelevant. Advertising letter to the addressee named in the address field.The standard requirements for business letters apply to other things too: Any externally-directed, written communication or correspondence between two business partners or owners is regarded as a business letter, if the correspondence is addressed to a specific recipient or group of recipients.
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